Government Property Profession Privacy Notice

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

Your Data

The data

We will process the following personal data:

For workforce and pay structure analysis: grade, role, region, pay, working pattern, declared ethnicity, declared gender. For contractors we also collect length of time in post and reason for contract.

For training: Your name, work address, e-mail address, job title, phone numbers and employer. 

Legal basis of processing

The legal basis for processing your personal data is that processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is the Cabinet Office’s role in managing the Government Property Profession. 

Recipients

Training: your personal data may be shared by us with outside training providers, if required for learning and development purposes

For workforce and pay structures, personal data will not be shared, and only the findings of our analysis will feed into Board level presentations of proposals for steer or approval, business cases to implement proposals and identifying equality impacts and pay gap analysis.

As your personal data will be held on our IT infrastructure, it will also be shared with our data processors who provide email, and document management and storage services to us.

Retention

For workforce and pay structure, we will keep your individual level data for two years. The aggregate analysis (which is not personal data) may be kept indefinitely.

For training, your personal data will be kept by us for the purpose of sharing contact details as required with outside training providers. When training has been completed the information will be updated and/or deleted within two years.

Your Rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data.

International Transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

Contact Details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

The contact details for the data controller’s Data Protection Officer are:

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator.  The Information Commissioner can be contacted at:

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.